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WordPress Notification with Scheduled Triggers

WordPress Notification with Scheduled Triggers

Setting timely notification for WordPress by scheduling triggers plugin by BracketSpace

Are you annoyed by all those WordPress emails, notifying you about every single post or comment? With Scheduled Triggers (a Notification Plugin extension), you can build powerful and personalized scenarios for your very own WordPress notifications.

In this article, you will learn how to:

  • Install free WordPress Notification Plugin and set it up.
  • Add powerful Extensions.
  • Schedule Triggers and receive notifications how and when you want them.

Inbox zero with all those emails from WordPress? Yeah, right! We’ve all been there, but there is a super-simple solution – combine Notification Plugin for WordPress with our extensions and build your own way of receiving crucial information from your WordPress website.

Before we start, you really need to know what a Notification Plugin is. It is an easy-to-use and customizable plugin to give you control over your WordPress notifications. Notification Plugin is free and gives you basic (but still awesome!) functionality, with email customization, marge tags and different Triggers.

With our paid Extensions, you can do even more – like setting up a schedule to receive notifications on a given time of day, or adding different notification Carriers (Slack, Push, Mailgun, you name it).

Let’s get moving, we covered alternative solutions below!

Scheduling WordPress Notifications

Start with installing the Notification Plugin. If you already have a plugin installed, skip to number 2. 

1. Install and set up Notification Plugin

Download and activate the free Notification Plugin from WordPress.org. In the free version, you get email notifications and webhook carriers.

WordPress admin dashboard, Plugins menu in the sidebar.
You can add Notification Plugin using the Plugins’ sidebar on WordPress.
Notification Plugin in WordPress Plugins.
The one with the green logo is the one you’re looking for!

PROTIP: You can disable default WordPress notifications emails from Notification Plugin settings. Works perfectly for the users who want to control all the notifications within Notification Plugin.

Notification Plugin settings – disabling default WordPress email notifications.

2. Add Scheduled Triggers Extension

Open Notifications menu from the sidebar. You can find your notifications, settings, and extensions there.

Adding Notification Plugin extension from WordPress sidebar.

Click Extensions and choose Scheduled Triggers. By selecting More Details, you’ll be transferred to BrackeSpace’s plugin page. You can buy a single Extension or couple Extensions in a bungle (you get a 14-day money-back guarantee, no question asked).

Scheduled Triggers – how to

Your Notification Plugin and Scheduled Triggers Extension are now all installed. Last thing you need to do is to set up our very own notifications’ scenario.

What is a Trigger and a Carrier?

There are two basics of Notification Plugin:

  • Trigger is an action that starts the notification chain.
  • Carrier is your notification destination.
Notification Plugin list of Triggers.
No jokes – Trigger list is huge!

Triggers are put into different categories. For example: in the Post trigger category, you find triggers related to posts, like Adding a new Post. When adding different extensions, the Trigger list grows even more.

Carrier can be a simple email, but also 3rd party apps like Slack, Twilio, Discord, or Twitter.

Scheduled Notification – setting up

The difference that Scheduled Notification Extension makes, is that you can add a timeframe to your notification.

For example, you’d like to send marketing emails to new users after a certain amount of time after registration.

  1. Open > Add New Notification.
    Adding new notification from Notification Plugin’s sidebar menu.
  1. Give your notification a name, for example: First marketing email
    Naming new notification in Notification Plugin.
  1. Select a Trigger > User : Default schedule
    Adding a Scheduled Trigger in Notification Plugin.
  1. Set up a Schedule > 3 Days After Registration Date.
    Setting up a schedule for notifications in Notification Plugin.

You’re almost done. Before adding a Carrier, you need to define a time window.

What is a “time window”?

Glad you asked. Time window defines a range within your object (in this example – a new user registration) can spark a trigger.

Defining time window for Scheduled Triggers in Notification Plugin.

If you want to send a notification 3 days after a user was registered, and the time window is set to 1 day, this will mean that it will match any user registered when the date was between 4 and 3 days ago.

Adding Carriers

Now, just add Carriers. You can add more than one. For example: marketing email for the user, and Discord massage for your marketing team.

  1. Add a Carrier, in this example, > Email.
Customizing notification message in Notification Plugin.
Customize the message using Merge Tags. The cheat sheet is on the right.
  1. You can add another Carrier to the same Trigger.
Icons of different Carriers in Notification Plugin.
One Trigger can spark notification with different Carriers.

Scheduled notifications on WordPress – how we use them

Scheduled Triggers Extensions works best with three predefined object types: User, Post and Page.

In our case, we combine Scheduled Triggers with Custom Fields Extensions, for advanced scenarios. Three hours before the post deadline, our content team receives Slack notification.

Using Custom Fields Extension for custom merge tags in schedule settings.
You can use custom merge tags for advanced scenarios.

To give you a different example: let’s say you add a Scheduled Trigger to notify when posts are still in review after 7 days from adding. This information can be carried as an email to a freelancing proofreader and a Slack notification, to an in-house Content Manager, that this job is overdue.

WordPress Notification with Scheduled Triggers 3
It’s that easy! 

Money-back Guarantee

WordPress Notification Plugin is and always will be free. Convenient and easy to use, Scheduled Triggers extension cost $69 a year, with a 14-day money-back guarantee and cancel-anytime policy. You also get one year of upgrades and support. The license is transferable. You can also buy extensions in a bundle. Check full pricing HERE.

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